Stop chasing invoices and drowning in unpaid bills. CountRights provides comprehensive accounts payable and receivable management services. We track vendor invoices, manage customer billing, and ensure your cash flow remains healthy and predictable.
Get Your Free QuoteAccounts Payable (AP) is the money your business owes to vendors and suppliers for goods or services purchased on credit. Accounts Receivable (AR) is the money your customers owe you for products or services you have delivered but have not yet been paid for.
Managing these two cycles effectively is the lifeblood of your company. If AP gets out of hand, you face late fees and damaged vendor relationships. If AR slips, you run out of cash to pay your own bills. CountRights steps in as your virtual accounting department to meticulously track every invoice, schedule every payment, and collect every dollar, ensuring your outsourced bookkeeping runs flawlessly.
In today's fast-paced business environment, small business owners cannot afford to spend hours navigating complex accounting software. CountRights provides professional accounts payable and receivable management services designed to give you your time back. By acting as your dedicated virtual accounting department, we handle the daily financial heavy lifting so you can focus on sales, operations, and scaling your company. Outsourcing your AP and AR is no longer just a luxury for large corporations; it is a strategic necessity for modern small businesses aiming for growth.
Many entrepreneurs try to manage their own books to save money, only to find themselves overwhelmed during tax season or when applying for a business loan. Messy books can lead to missed tax deductions, cash flow crises, and poor strategic decisions. By partnering with CountRights, you gain access to a team of certified professionals who ensure every penny is accurately tracked and categorized. We view bookkeeping as the foundation of your business strategy. We don't just categorize transactions; we provide actionable insights based on your financial data. Our team identifies cash flow trends, highlights overspending, and ensures your financial reporting is always accurate and tax-ready for your CPA.
Accounts Payable represents your short-term liabilities to vendors. Without a structured AP process, businesses easily fall victim to duplicate payments, missed early-payment discounts, and damaging late fees. When you outsource AP management to CountRights, we establish a rigorous, step-by-step workflow. We capture every vendor invoice, route it for approval, and enter it into your accounting software with precise coding. We track payment terms (such as Net 30 or Net 60) and schedule payments exactly when they are due, preserving your cash on hand for as long as legally possible without incurring penalties.
Furthermore, managing 1099 contractors is a massive headache for most business owners. Tracking who needs a 1099 at year-end requires meticulous record-keeping throughout the year. Our AP management includes tracking contractor payments and preparing the necessary 1099 data for your CPA, ensuring seamless tax compliance. We also handle complex payroll services and payroll liabilities mapping, as payroll errors are a common source of messy books. By integrating AP deeply with your operations, we ensure vendor relationships remain strong and your credit rating stays pristine.
Accounts Receivable represents the money owed to you by your customers. Having high AR looks good on paper, but if you aren't collecting that cash, your business will suffocate. Poor AR management is one of the leading causes of small business failure. CountRights implements aggressive, yet professional, AR management strategies. We generate and send accurate customer invoices immediately upon delivery of your goods or services. We then track the aging of these invoices, providing you with clear reports on who owes you money and how long they have been overdue.
We handle the tedious task of matching deposits to invoices, tracking overdue accounts, and communicating with customers regarding payment discrepancies. If a customer disputes an invoice, we help resolve the discrepancy quickly to accelerate payment. By outsourcing your AR, you ensure that your sales convert to cash as fast as possible. We also specialize in catch-up bookkeeping if your AR has fallen behind and you need to reconstruct historical billing data. Our team ensures that bad debt is minimized and your cash flow remains healthy and predictable.
Beyond ongoing bookkeeping, CountRights is a recognized leader in accounting software migration. Transitioning between platforms like NetSuite, Sage, or Xero to QuickBooks can be a daunting task fraught with the risk of lost data and mismatched balances. A failed migration can set a business back months and require expensive CPA intervention to fix. Our conversion experts meticulously map your chart of accounts, historical transactions, and opening balances to ensure a zero-data-loss migration.
Whether you are outgrowing basic software like Wave or FreshBooks, or you are downsizing from an expensive ERP like Sage Intacct or NetSuite to a more cost-effective solution like QuickBooks Online, we have a dedicated migration page for your specific needs. We handle complex Sage 50 conversions, Sage Intacct migrations, and NetSuite transitions with absolute precision. Our process guarantees that your historical financial data is preserved, meaning your comparative reporting remains perfectly accurate year-over-year. To keep your new file perfectly up to date, we highly recommend pairing your migration with our ongoing monthly bookkeeping services.
We serve a diverse range of industries, including e-commerce, real estate, professional services, and construction. Because we are a remote accounting firm, we are uniquely positioned to support businesses across the US, UK, and globally. We understand the nuances of multi-currency transactions, sales tax compliance across different states, and remote CPA collaboration. For example, e-commerce businesses require specialized tracking for merchant fees (like Stripe or PayPal), inventory costing, and multi-channel sales synchronization. Real estate firms need tracking for property-specific income and expenses, trust accounts, and tenant deposits. Our team is trained on these industry-specific reporting standards to ensure your books reflect the true operational reality of your niche.
Save money with outsourced accounting. Hiring a full-time, in-house bookkeeper or CPA is expensive when you factor in salary, benefits, payroll taxes, and software training. By partnering with CountRights, you get a team of certified experts for a fraction of the cost. You only pay for the exact bookkeeping and migration services you need, allowing you to allocate capital to growth initiatives instead of overhead.
Our virtual bookkeeping process is powered by best-in-class cloud technology. We utilize secure, read-only bank feeds to automatically import your daily transactions. This means we never need your actual bank passwords, and you maintain total control over your funds. We use advanced optical character recognition (OCR) technology for receipt and invoice capture, meaning you can simply snap a photo of a receipt on your phone, and our system will automatically extract the vendor, amount, and date, matching it to the corresponding transaction in your accounting software. This drastically reduces manual data entry and ensures every expense is documented for tax purposes.
For document storage and sharing, we use encrypted, SOC-compliant secure portals. You will never have to email sensitive financial documents as unsecured attachments. Everything is logged, tracked, and stored securely in the cloud. This level of technological integration allows us to work seamlessly with your internal team and your external CPA, ensuring everyone has access to the most up-to-date financial data in real-time. To keep your new file perfectly up to date, we highly recommend pairing your migration with our ongoing monthly bookkeeping services.
Transitioning to a new bookkeeper can feel overwhelming, but we have perfected the onboarding process to make it completely painless. It starts with a free consultation where we review your current financial health, discuss your goals, and identify any immediate red flags. From there, we grant secure access to your accounting software and bank accounts. If your books are behind, we immediately initiate our catch-up bookkeeping process to bring everything current. Once your books are clean and up to date, we transition you to our ongoing monthly bookkeeping service.
Whether you are months behind on your books, planning a major software conversion, or simply need reliable monthly bookkeeping support, CountRights is here to help. We bring trust, accuracy, and advanced technology to your financial management. Want to learn more? Visit our Knowledge Hub for expert accounting tips, or click the "Request Callback" button above to schedule your free consultation today.
We believe in complete transparency. Our AP and AR management pricing is custom-quoted based on your monthly volume of invoices and bills. We offer affordable, flat-rate monthly fees—meaning no surprise hourly invoices while we process your payments.
View Our PricingWhether you need ongoing monthly support or are planning a complex ERP-to-cloud accounting data conversion, our team has the technical expertise to handle your data securely. We help businesses transition seamlessly between the following platforms: